Category Archives: Case Studies

Hybrid Scanning Systems – Federal Archives

Hybrid Scanning Systems
at the Federal Archives

The Federal Archives are a higher federal authority of the Federal Republic of Germany subordinate to the Federal Commissioner for Culture and the Media (BKM) with a total of 22 locations. They have the legal mandate to permanently secure the archive material of the Federal Government and to make it usable.

These are documents such as files, maps, pictures, posters, films and sound recordings in analog and digital form. These documents originate predominantly from the central administrations of the German states since 1867 and from the estates of important persons.

The Federal Archive are one of Germany’s most important cultural institutions and hold, among other things, 540 linear kilometers of documents, 15 million images and 1 million film reels. Starting in 2024, 1% of the holdings will be digitized each year.

The Federal Archives in Numbers

locations

employees

shelf space

digital copies p.a.

Project background

In order to facilitate access to the files at the various locations in the long term, personal file inspection on site is gradually being supplemented by digital provision of the documents. Digitization on demand is carried out exclusively in the internal workshops of the Federal Archives. The digitized fonds can be accessed via the website of the Federal Archives.

In the full expansion stage, an internal digitization capacity of 20 million pages per year is planned. By the end of 2021, approximately 75 million pages have already been digitized.

To carry out this ambitious project, it was therefore necessary to increase the capacity of the digitization workshop and expand the pool of equipment.

book2net action

Digitizing large quantities of sometimes fragile materials is a particular challenge for the Federal Archives. Therefore, a system solution had to be found that scans in a particularly gentle manner as well as delivers high productivity.

For this reason, the Federal Archives opted for book2net hybrid scanning systems from MICROBOX. These systems consist of a document feeder scanner specially developed for archiving purposes and a planetary archive scanner, which are operated by joint scanning software. Hence, it is possible to switch between the devices at any time while the system is in operation. This makes it easy to digitize different formats and paper qualities within a single file in a single operation. Currently, this process is mainly used for index cards and files after 1945.

The variable setting options, for example for the feed speed, offer excellent possibilities for digitizing even very heterogeneous files quickly and efficiently. The conformity to METAMORFOZRE, FDAGI and ISO 19264-1 standards guarantees high and consistent image quality.

Results

Since the beginning of 2022, 20 of our hybrid scanning systems and 6 planetary archive scanners have been in use at the Federal Archives. Further installations will be added in the course of the project in the following years.

Hybrid Scanning System

OTHER CASE STUDIES

A1 Reprographic Studio at the Senckenberg Natural History Museum

A1 Reprographic Studio at the Senckenberg Natural History Museum Frankfurt/M

The Senckenberg – Leibniz Institution for Biodiversity and Earth System Research (SGN) was founded in 1817. The SGN operates seven research institutes and three natural history museums. Today, with around 850 employees, the SGN is one of the most important research institutions for all aspects of biological diversity. In regard to geobiological collections, the Frankfurt Senckenberg museum is one of the most important natural history museums in all of Europe, as well as one of the biggest. Natural history collections are the largest and most important research infrastructure of the Senckenberg. With around 40 million counting units, they represent the largest natural history collection in Germany and probably the sixth largest in the world. In accordance with its long tradition, the societies’ primary purpose is to conduct biological and natural research, and to make this accessible to everyone through publication, education, and its museums. The society is also the editor of both high-ranking academic journals and popular science publications.

 

“With the help of the scanner, detailed images of large-scale thin sections can be made quickly and checked in advance on a large screen.”

Dr. Peter Königshof, Historical Geology and Facies Studies Section

The Senckenberg Society in Numbers

 

Project background

At the Frankfurt site, the society holds extensive scientific and book collections from various disciplines that are to be successively digitized. To implement this digitization project, the SGN looked for a suitable solution by tendering and opted for a book2net A1 Reprographic studio solution. At the moment, the scanning system is installed in the Department of Paleontology and Historical Geology in Frankfurt am Main, helping to digitize extensive amounts of data from various research areas. This includes the scanning of scientific archives in the form of literature, reports or unpublished research data but also the scanning of various objects in their collections (e.g. herbarium specimens or thin sections of rock).

book2net action

Book2net designed a reprographic studio for SGN including a controllable lighting unit, additional book support and transmitted light table to meet the complex requirements of the collections. The installation took place in March 2021. Due to the restrictions of the Covid-19 pandemic, the instruction and training of the employees by the book2net team took place online and was recorded. SGN employees can now refresh their knowledge of how to use the system or train themselves at any time.

Results

The digital photographic documentation adds enormous scientific value to the scientific community, as these data are stored with the scientific objects in the corresponding collections and can easily be sent on request instead of the objects themselves, which are sometimes very sensitive. Thus, inquiries including the corresponding image documentation can be answered quickly. Although the images do not generally replace more precise analyzes on the microscope, these data provide excellent image quality and are also used for scientific publications, among other things. The book2net reprographic studio at the Frankfurt site is used by numerous departments for various purposes and represents an important addition to the institute’s existing technical equipment.

 

ABOUT THE REPRO STAND

FURTHER CASE STUDIES

The Ministry of Justice of the Republic of Uzbekistan

Falcons for the Ministry of Justice of Uzbekistan

Ministry of Justice of Uzbekistan

As a central government agency of the Republic of Uzbekistan, the Ministry of Justice, based in the capital Tashkent, has been tasked with consistently implementing a uniform state policy in the field of law and practice since the country gained independence in 1991. Special attention is given to the observance of democratic values and the protection of human rights, which are anchored in the constitution, as well as the full development of civil society in order to strengthen its legal framework. The ministry has offices in all 12 regions of Uzbekistan and collects legal and historically relevant public documents.

 

The Ministry of Justice of the Republic of Uzbekistan
Logo Ministry of Justice of Uzbekistan with lettering

 

Project background

In order to simplify administrative processes, to facilitate the access to documents for the employees and thereby improving the services for the Uzbek population, the Ministry of Justice has decided to start the extensive project of digitizing 160 million bound documents. These documents contain personal data of the Uzbek population spanning three generations. One of the major challenges of the project was that these documents were kept in 248 different locations across the country. In addition, the binding of Asian government documents differs from the European one, which makes it difficult for conventional scanners to capture information in the critical book fold area. The age and fragility of some documents also posed additional challenges.

book2net Falcon V-shape bookscanner at the Ministry of Justice of Uzbekistan

BOOK2NET ACTION

Since the Ministry of Justice was already familiar with the book2net team and the quality of the book2net scanners from previous projects, the Uzbek government was able to make a quick decision to cooperate again with us on this demanding project. The book2net team gladly accepted the logistical and qualitative challenge and initially developed and supplied two Falcon scanners to assess the situation. Based on the experience with these two units, it was possible to develop a customized solution that included all the aspects required.

Falcon is a small and mobile V-shape book scanner, ideally suited for the gentle digitization of bound stocks up to A4 + format, which can only be scanned with a small opening angle. The glass plate is cut to an angle of 55 °, thus ensuring that all information in the book fold can be correctly captured. At the same time, the Falcon is designed as a production scanner for high throughput and meets the demanding requirements of a long-term project. The ergonomic design makes it easier for the user to work on the device.

During the test phase, our book2net experts determined that it would be much more comfortable to transport the scanner to the documents instead of coordinating their transport to a central location. Therefore, the Falcon was designed as an out-of-the-box solution that can be easily operated by all employees of the ministry: The scanner’s special transport box also serves as a support table, so that the scanner must only be unpacked and connected to a computer.

Results

Book2net delivered the devices to the individual locations and carried out on-site training for the employees. The Ministry of Justice of Uzbekistan was therefore able to start the project as planned. According to feedback from the ministry, the digitization will be also completed in the planned period, as all devices are working smoothly. We are incredibly pleased to have made our contribution to this important, community-oriented project.

See the Falcon

Further Case Studies

Exterior view of the Mohammed bin Rashid Library in Dubai

Installation at the Mohammed bin Rashid Library Dubai

Installation at the Mohammed bin Rashid Library Dubai

In 2016, the government in Dubai began planning a new building for the library, which was founded in 1981. The architecturally ambitious building is reminiscent of a lectern or an open book. With a holdings of over 4.5 million media, the new building will house the largest library in the Arab world. At the same time, it will also have the highest technological standard: over 2 million e-books alone are made accessible by 2020.
Exterior view of the Mohammed bin Rashid Library in Dubai
Logo Mohammed bin Rashid Library Dubai

The Mohammed bin Rashid Library in Numbers

media

construction cost

expected per year

 

Project background

Since the new library was to be equipped according to the highest technological standards, the most modern digitization solutions were searched for by tendering. Through our partner Naseej, the leading provider of digital transformation solutions in the Middle East, we were able to take part in the tender and convince due to the high quality of our products.

book2net book scanner in the Mohammed bin Rashid Library in Dubai

book2net action

Despite significant restrictions due to the Covid-19 pandemic, a total of 25 book2net scanners were delivered in September 2020. All devices were installed on site by our technicians within ten days. The library staff and the staff at Naseej have been carefully trained in the use of the various devices in order to ensure that the library can work smoothly in the future.

Systems used

Cobra A1 Flash A1 Dragon Repro stand Hornet A0 Spirit

Results

The 25 book2net scanners not only make a fundamental contribution to the digitization of the valuable holdings, but also support the employees to a large extent in everyday library life. Especially against the background of the ongoing Covid-19 pandemic, they help to carry out online services reliably.

About Hornet A0

FURTHER CASE STUDIES

LMU

Long-term cooperation with the LMU

The Ludwig Maximilian University

The Ludwig Maximilian University (LMU) is known throughout Europe as a renowned educational institution rich in tradition. Founded in 1472 , the LMU is one of the oldest and largest universities in Germany. As one of the elite universities in the country, the LMU is also one of Europe’s leading research institutions. With its highly diversified array of disciplines, it has outstanding potential for pioneering research.
Scanning books with book2net Spirit A 3 at Ludwig Maximilians University Munich
Ludwig Maximilians University logo

The Ludwig Maximilian University in numbers

students

media

sites

 

Project background

The LMU library, including the central library and another 14 branch libraries, holds approximately 5 million media and is thus one of the largest university libraries in Germany. It is a modern center of information transfer for science, research and teaching.

.
To implement a digitization program that would make the extensive inventory accessible to students through self-service systems and also be sustainable, cost-effective and environmentally friendly, the LMU looked for a suitable solution by tendering.

book2net Public A2 book scanner at Ludwig Maximilians University

book2net action

In order to successfully implement the LMU’s digitization program, book2net began installing several self-service scanners from the Public and Spirit series in 2009. More than 40 of these devices can now be found in the faculties and branch libraries, helping the students to digitize books independently.

To date, hardly any maintenance work has been necessary, although the number of scans generated by some devices now exceeds five million. The first ten systems from 2009 are still in continuous use. Reliability and durability of the devices, as well as mutual trust, are the basis of our long-term successful partnership.

About the spirit advance About the kiosk public

Further case studies

Hessian State Archives Wiesbaden exterior view

Archive Pro at the Hessian State Archives

German Federal
Document Safeguarding
Project

According to the Hague Convention for the Protection of Cultural Property, the German Federal and State Archives have scanned and microfilmed their most valuable collections since 1961. The microfilming is carried out on behalf of the Federation under the leadership of the Federal Office of Civil Protection and Disaster Assistance (BBK). The archive material is security-filmed on microfilm in accordance with selection criteria defined by the Federal Government and in compliance with specified technical standards.
Hessian State Archives Wiesbaden exterior view

“Regarding the Federal Security Document Filming Project, I can look back on a very successful year, in which you and your company played a major role.”

Dr. Johann Zilien, The Hessian State Archives, Wiesbaden

The Hessian State Archives in numbers

film containers

expected
storage

microfilm material

 

Project background

As part of the conversion of the microfilming devices to digital technology, which was agreed between the Federal Office for Civil Protection and Disaster Assistance (BBK) and the Conference of Heads of the Federal and State Archives Administrations (KLA), four of the German state archives involved have already decided to purchase a total of 12 book2net high-performance archive scanners.

book2net Cobra A1 V-shape book scanner training in the Hessian State Archives

book2net action

The state archives of Hesse, Baden-Württemberg, North Rhine Westphalia and the Secret State Archives Prussian Cultural Heritage Foundation are the first institutions to have opted for our newly developed high-performance archive scanner book2net Archive Pro. The Archive Pro, developed in close cooperation with our customers as a hybrid scanning system, combines the functionality of a variable repro system with the user-friendliness, reliability and performance of an archive scanner. This unique versatility is particularly advantageous when digitizing heterogeneous collections. From mass digitization to individual conservational scans: As single device, the book2net Archive Pro covers a large number of tasks that would otherwise require different special scanners.

Results

The first systems have been in use since the beginning of 2020. The projects were awarded in the course of tenders, in which, despite cheaper competitive products, we were able to prevail due to our unique technical features, versatility and outstanding quality.

About the Archive Pro

systems used


8 archive scanners

Archive Pro A2


2 archive scanners

Ultra A2


1 V-shape archive scanner

Cobra A1


1 reprographic camera

X71 camera

Further case studies

The National Archives exterior vie entry

Multispectral Imaging System at The National Archives

Multispectral Imaging System at The National Archives

Guarding over a thousand years of national documents, The National Archives take a special role in the preservation of its country’s history. They are the official publisher for the UK government, England, and Wales, and emerged between 2003 and 2006 as a joined cooperation between four government organizations: the
Public Record Office, the Royal Commission on Historical Manuscripts, Her Majesty’s Stationery Office, and the Office of Public Sector Information. Today, they collect and manage government information, maintaining
everything from “Shakespeare’s will to tweets from Downing Street.”
The National Archives exterior vie entry

“We are very pleased with the results so far […]. Ensuring access to our collection is central to our mission, so revealing text that has faded beyond our physical ability to read is a significant advancement for our team and our audiences.”

The National Archives Blog, Juni 2019

The National Archives in numbers

years of British history

of shelving

objects

 

Project background

With a comprehensive collection of manuscripts, maps and documents, The National Archives are keen on guaranteeing thorough object preservation as well as providing extensive research opportunities. In search of a Multispectral Imaging System (MSI) which would be accessible by all staff members instead of imaging specialists only, TNA issued a corresponding tender. With the help of the MSI they hoped to increase the readability of manuscripts written in faded ink, identify unknown pigments for restoration and detect underdrawings and hidden layers in paintings. Winning the tender, book2net enabled TNA to do so.

Visualization of writing and inks using book2net multispectral system

Book2Net Action

By installing our innovative Multispectral Imaging System in March 2019 and instructing the staff on how to operate the system, TNA were given a handy equipment for digitization and restoration. The bespoke solution now continues to simplify archivists’ lives and gives them a new research tool. The next large project that was enabled is the “BT 43 Designs on Demand” project, with almost 3 million designs to be evaluated.

Results

First results have been achieved, such as the identification of a pigment in the BT registers. Also, the legibility of old documents written in iron gall ink was successfully increased and has therefore been of great help to researchers. Satisfied with the equipment, the National Archives can now embark on a journey to restoration and research.

about the mutlispectral imaging system

The National Archives blog entries

Collection Care welcomes a new multispectral imaging system

Smoke and mirrors:

Revealing the Gunpowder Plot through heritage science

Watermarks:

New ways to see and search them

Further case studies

The_Royal_Library_SHL_Architects_02

Two Mosquito for the Royal Library of Denmark

Two Mosquito
for the Royal Library of Denmark

Det Kongelige Bibliotek, the Royal Library of Denmark, is the Danish National Library and also the University Library of the University of Copenhagen. It is the largest library in Scandinavia and also one of the largest in the world. Today, the library has five sites, the major ones being in Copenhagen and Aarhus and holds many unique manuscripts, for example by famous Danish fairytale author H. C. Andersen.
The_Royal_Library_SHL_Architects_02

“We are quite pleased with the results. The devices have done a great job so far!”

Martin Lund, Digitization Specialist

The Royal Library in numbers

print media

electronic media

digitized newspaper pages

 

Project background

For a long time the Royal Library had focused on microfilming in order to make their vast collections, especially the extensive newspaper stocks, available via the Mediestream.dk platform. When the Library decided to take their digitization program one step further, they issued a tender for large format devices. book2net was able to provide them with exactly what they needed.

book2net Mosquito A1 book scanner in the Danish National Library (Det Kongelige Bibliotek)

book2net Action

When the two book2net Mosquito scanners were installed in 2016, intensive training was carried out for the library staff to ensure that they are no longer dependent on the help of external specialists when carrying out projects with our scanners.

Results

To date our two book2net Mosquito scanners have been used at the Aarhus site to fill gaps in the existing microfilm archive for newspapers. They also helped to establish a “scan-on-demand” service for library visitors. Over 300,000 newspaper pages have been digitized so far and made available via mediestream.dk.Mediamstream.dk zur Verfügung gestellt.

See Mosquito

Further case studies

Polish National Library - exterior view of the building

Dragon & Lizard at the National Library of Poland

Customized solutions for the National Library of Poland

The Biblioteka Narodowa a Waszawie was founded after Poland’s independence in 1918 and opened in 1930. However, the precious collections, which also include the library of the famous Wilanów Palace, suffered considerable losses during the German occupation in 1944.The National Library is one of the most important cultural institutions in Poland and holds about 162,000 old prints, over 26,000 manuscripts, 120,000 printed music and 130,000 atlases and maps, including parts of the famous Codex Suprasliensis. As a major research institution and main archive of Polish literature, the library shares all digitized data via the website Polona i Academica .

Polish National Library - exterior view of the building
Polish National Library logo

The National Library of Poland in numbers

objects

employees

Digitized objects per day

 

Project background

Our cooperation with the Polish National Library began in October 2016 when they were looking for a partner to carry out the planned digitization project “Patrimonium – Digitalization and Access to the Polish National Heritage from the Collections of the National Library and the Jagiellonian Library.”

The initiator of the project was the National Library, which has been very active in the field of digitization for many years and makes its resources accessible in electronic form. The implementation of this new major project represents an enormous quantitative and qualitative advance in digital access to the most valuable and oldest collections of Polish literature.

The 652,000 objects that will be digitized in this project are extremely diverse. The most valuable group comprises the collection of 305 copies of old atlases, including the oldest work, a valuable Strasbourg edition of the Geographia of Claudius Ptolemy from 1522.

Show scans
Employee of the Polish National Library at the book2net Dragon

BOOK2NET ACTION

The digitization of these valuable collections posed a particular challenge for us as developers and manufacturers of scanning technology. A solution had to be found that is particularly gentle, but at the same time offers the highest possible resolution so that the digital copies also meet the requirements of detailed further research. In addition, the desired system should deliver high productivity due to the tight project timeframe.

Our newly developed A1 scanners exceeded the expectations of our customers in terms of quality, productivity and variability: Freely selectable setting parameters allow individual recording positions as well as standardized, productive work processes. The variable angle adjustment of the camera position guarantees exact scan results in the book fold and overlap area. Our LED lighting concept (UV/IR free) ensures outstanding illumination. The V-shape support can be precisely set at an angle from 80° up to 120° in combination with corresponding panes.

The book2net team manufactured and tested the required scanning systems within just three months. All devices were installed, checked and calibrated on site within eight days, including training of the staff.

Results

A total of 19 book2net systems (17 Lizard and 2 Dragon systems) were delivered to the National Library and installed in April 2018. They have been in continuous operation ever since to meet the objectives of the Patrimonium project. The book2net team is proud to have made a contribution to the digitization of unique and valuable cultural treasures in Poland, so that they are available to a broader public as well as further scientific research.

See Dragon See Lizard

FURTHER CASE STUDIES

irish-newspaper-archives

Large-format scanner at the Irish Newspaper Archives

High-Performance Scanning at the Irish Newspaper Archives

For decades, the Irish Newspaper Archives, along with their sister company MicroMedia Ltd, have been turning their large collection of newspapers into microfilm. With the age of digitalization offering a new level of accessibility, their online database has become the largest digital newspaper archive in Ireland, offering digital scans of currently 18 titles, with more than 9 million pages of news, spanning 245 years.
Stacks of newspaper volumes in the depot of the Irish Newspaper Archives

“With the Flash A1 scanner, our scan productivity has increased by 75% over the existing large volume scanners we had in place.”

Jonathan Martin

The Irish National Archives in numbers

of Irish history

newspaper pages

digitized pages per day

Project background

book2net Flash A1 at Irish Newspaper Archives

MICROBOX cameras have been used at the INA since the early 1970s, helping create their extensive microfilm archive. MICROBOX technologies have been found to be exceptionally reliable and durable. One particular camera had been in use for almost 30 years, and unsurpassed by comparable newer products, when the arrival of sophisticated scanning technologies finally rendered it obsolete. In the early 2000s, Microfilm cameras were replaced by flatbed scanners. Since then, the INA has used many different models from MICROBOX, the latest of which is the Flash A1.

book2net action

In order to achieve higher productivity when carrying out their digitization projects while at the same time guaranteeing the highest image quality and user-friendliness, the Irish Newspaper Archives were looking for high-end large format scanners. Book2net was able to meet these requirements perfectly with the Flash A1, which enables time-saving double-sided scans up to DIN A2 format. The efficient software can also automatically combine scans of individual A1 pages in a user-friendly manner.

Upgrade with book2net Hornet A0
After successfully using our Flash A1 system, the archive management opted for our A0 system as well. In addition to the expanded format option, which now allows the double-sided scanning of formats up to DIN A1, the dual sensor technology of the book2net Hornet also significantly improves the image quality.

Results

Fast processing, easy large-format scanning and a user-friendly interface are the key features for enhanced productivity, combined with careful handling and the guarantee of constant image quality for further use of the data in the online archive. Those are realized by our large-format scanning systems Flash A1 and Hornet A0. The scan rate for newspapers up to DIN A1 format could be doubled due to the faster two-sided capturing.

About the Flash

Further case studies